Call for Abstracts - APHON
Welcome to the Online Call for Abstracts!

36th Annual Conference and Exhibit
Pittsburg, PA
October 04 - 06, 2012

Inspiring Innovation, Education, and Quality Care

The Association of Pediatric Hematology/Oncology Nurses (APHON) is now accepting submissions for the 36th Annual Conference and Exhibit. The APHON Program Planning Committee invites you to submit a proposal for a:

  • Preconference Workshop
  • Concurrent Session
  • Paper
  • Poster
  • COG Session-By Invite Only

Submission Deadline: February 13, 2012 (12 Noon Central Time)

You will be notified if your session (concurrent and preconference) is accepted no later than April 30, 2012. Those who submit Paper and Poster submissions will be notified by the end of May 2012.

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Submission Details

To share your ideas, expertise and research on pediatric hematology and oncology, the program committee invites you to submit an abstract for the 36th Annual Conference of the Association of Pediatric Hematology/Oncology Nurses (APHON). The meeting will be held October 4-6, 2012 in Pittsburg, PA. Authors who would like to present an oral or poster presentation must submit an abstract for consideration by the program committee.

Preference will be given to session proposals that are designed to provide information that can be used or implemented by all, especially those sessions that are geared towards intermediate and advanced attendees. Additionally, poster session proposals will be weighed on the basis of topic relevance, creativity, clarity of content, and description of graphic presentation. Application reviewers will give additional weight to proposals that address any of the following four areas:

  • The science and technology of pediatric hematology/oncology nursing.
  • Dissemination of knowledge through research, including research in progress.
  • Outcomes of an application, including physical, psychosocial or spiritual, in the care of pediatric hematology/oncology patients and their families.
  • End-of-life and palliative care issues.

Abstracts:
The purpose of the abstract is to give readers a concise summary of your presentation and to entice them to attend your presentation/view your poster. It should be related to the topic and it should not be a repeat of your presentation objectives. Do not include statements such as "This presentation/poster will...". Accepted paper and poster abstracts will be published in the conference program book and on the APHON website.

Please note, APHON will use the information as you enter it for the conference brochure and conference program book. Please make sure you enter authors’ names, credentials, and session title as you would like to see published. APHON edits entries for minor grammatical errors and lists only the highest of the listed degrees and any certifications.

Concurrent Sessions (50 minutes, plus 10 minutes for questions/answers), Preconference Workshops (3.5 hours, includes a 15 minute break):
In 150 words or less, provide an accurate, succinct, and informative representation of the content you plan to present. The abstract communicates the essence of your presentation to the intended audience. Relevance to pediatric hematology/oncology nursing should be included. Abstract content should reflect the learner’s objectives. In preparing the content outline, be as detailed and specific as possible about the content and how it will be broken down for presentation.

Paper Session (20 minutes, including questions/answers) and Posters:
Papers are conference sessions where presenters may share their professional views or research on topics relevant to pediatric hematology/oncology nursing. Paper abstracts will only be considered if the project is complete; poster abstracts will be considered if the work is in progress. In 300 words or less, address the following elements:

  • Basis of inquiry-identify the problem and rationale for chosen direction or approach
  • Purpose/objectives- may be program goals, research question, hypothesis(es)
  • Methods-
    • Research study: design, sample, instrumentation, analytic strategies
    • practice/educational project: description of materials/tools/program, target audience, evaluative strategies
  • Findings or outcomes(if project/study at proposal stage, include plan for interpreting findings or evaluating outcomes)
  • Significance to pediatric hematology/oncology nursing

Papers: Multiple conference sessions will be dedicated to the presentation of professional views and/or research on topics relevant to pediatric hematology/oncology nursing. Approximately three papers will be presented in each session, with each presenter allowed approximately 15 minutes (5 additional minutes for questions). The conference objectives for paper sessions are to 1) identify original and innovative ideas relevant to pediatric hematology/oncology nursing; and 2) discuss the results of the projects and how they can be applied to pediatric hematology/oncology nursing practice.

Posters: Posters will be mounted on 4'x 8' boards provided by APHON and available for viewing in the exhibit area throughout scheduled exhibit hours. The conference objective for the poster session is to provide new information that can be applied to pediatric hematology/oncology nursing practice. Prizes (first, second, and third) will be awarded on-site for top-rated posters as determined by a panel of reviewers.

Poster Award Scoring Guidelines:
Posters earn a total possible score of 30 points. For each of the five categories, points are awarded based on the following criteria:

  • Introduction (5 points):
    • provides the basis of inquiry and the direction/approach to answer the question being considered
    • clear statement of purpose/objectives
    • rationale for study/project well supported
  • Methodology (5 points):
    • methods of inquiry clearly presented and appropriate to the question/topic
    • research study: consider design, sample, instrumentation, analytic strategies
    • practice/education project: consider description of tool/project/program, target audience, evaluative strategies
  • Findings/Outcomes (5 points):
    • logically and concisely presented
    • easily understandable
    • tables/illustrations effectively employed
  • Summary/Conclusions (5 points):
    • organized, concise
    • substantiated by findings/outcomes
    • consistent with intent of study/project
  • Overall (10 points):
    • material is presented in a logical, legible manner
    • compelling case made for why project was undertaken
    • project/study utilized creative and effective methods to achieve objectives
    • aesthetically appealing and creatively presented
    • contributes significantly to the body of knowledge

    Avoidance of Commercialism:
    All presentations must avoid commercialism. Presentations that constitute promotion and advertising will be prohibited. This specifically includes the pervasive or inappropriate use of logos.

    Presentations that are only descriptions of commercial programs or products will not be allowed. If the cost of any presentation has been underwritten to any extent, a clear acknowledgment stating that support and identifying the source should be included.

    No advertising matter of any description may be distributed or displayed that in any way promotes the commercial interest of a particular company, enterprise, or the author(s).

    Statements made in the presentation are the sole responsibility of the author. Any statement should not be viewed as, or considered representative of, any formal position taken on any product, subject, or issue by APHON. If your research involves industry or other organizations that may potentially influence the presentation of educational material, it must be disclosed. Sources of funding for any projects that form the basis of your presentation must also be disclosed.

    Presenter Expenses:
    It is an expectation that any author accepted to the program will attend the conference. Session slots are valuable: do not submit if you are not able or unsure if you are able to attend the conference and cover conference expenses. All presenters are responsible for conference registration fees, personal travel and hotel expenses, and session expenses such as slides, transparencies, and handouts not included in the program guide. All presenters are required to register for the conference for at least the day of their presentation.

    More Submission Guidelines:

    1. Each submission must include completed presenter contact information, a biographical sketch for each presenter, abstract text, (and a completed content outline for Preconference Workshops and Concurrent Sessions).
    2. Type the abstract title in "Title Case", capitalizing the first letter of all non-preposition words. Submissions must have a title to be considered for the conference program.
    3. Please provide complete author information (name, credentials, title, facility, and location) on the Author Step (Step 2). For preconference and concurrent sessions, please only list the people that are actually presenting. For papers and posters, please list the primary author and all co-authors.
    4. Online disclosure statements must be signed by all of the presenting people. Presenters must state disclosure information at the beginning of their presentation, even if they have nothing to disclose.
    5. The abstract text should be typed single-spaced. Do not exceed 150 words for Preconference Workshops and Concurrent Sessions, and 300 words for Papers and Posters (see below for examples of paper and poster abstracts). Type the text as one paragraph. References in the text should be accompanied by the full citation, including authors, title, journal name, volume, number, inclusive paging, and year of publication. Tabular or graphic material for papers or posters can be included, provided that it will withstand reduction to 25% of the original size.
    6. To be considered, each abstract must include the presenter form listing everyone that will be presenting (if accepted), the session/poster and a completed biographical sketch/vested interest for all presenters.
    7. The content outline form must be completed per the directions page for Concurrent Sessions and Preconference Workshops only. Refer to the suggested verbs list when Writing Behavioral Objectives.
    8. Submissions must be submitted by February 13, 2012 at 12 Noon Central Time.

    Sample Submissions:

    * Please note that these examples are how information will display in print. In the actual submission process items are entered individually within their own prompts (i.e. Title, Authors, Text, etc...).

    • Submit an Abstract

    The Abstract Submission Deadline for Papers & Posters, Concurrent and Pre-Conference submissions have been reached!

    Ready to submit? Click on the appropriate hyperlink below:

    TECHNICAL SUPPORT

    Technical Support may be obtained by calling 401/334-0220 between 8:30 a.m and 6:00 p.m. ET, Monday-Friday, or at all times by contacting Tech Support. You may also use the "Tech Support" or "Feedback" links in the online abstract system.

    Association of Pediatric Hematology/Oncology Nurses
    4700 W. Lake Ave
    Glenview, IL 60025
    847/375-4724
    Fax 847/375-6478

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